Annual General Meeting
Meeting Minutes
Constitution & Bylaws
Below are references to the Annual General Meeting (AGM) in our Constitution & Bylaws:
5. Membership
5.1
- The membership shall include all parents and legal guardians of a registered player(s), in good standing, represent one voting member per family. A registered player is someone who was officially registered, including fees paid in full in the year of the AGM.
5.4
- The membership list is to be kept updated prior and made available for viewing at the AGM.
6. Voting
6.1
- The vote of a member, described in Article 5, must be exercised in person at the AGM. No proxy votes are permitted.
8. Governance
8.3
- The Annual General Meeting is the forum by which the Board will be elected.
8.4
- The following Officers shall be elected at the Annual General Meeting and be voting members of the Board for 2-year terms:
- President Elected in odd number of years
- Vice President Elected in even number of years
- Secretary /Registrar Elected in odd number of years
- Treasurer Elected in even number of years
- Female Director Elected in odd number of years
- House League Director Elected in even number of years
- All-Star Director Elected in odd number of years
- Coaching Director Elected in even number of years
- Umpire Director Elected in odd number of years
8.8
- In the event of non-interest or vacancies by public indifference, the Board may appoint persons to various Board positions, until the next annual general meeting.
8.10
- Nominations for all Board positions must be given at the AGM by a member, and seconded by a The nominee must accept the nomination either in person at the AGM or in writing.
9. Roles and Responsibilities
9.3
- Treasurer
- The Treasurer shall maintain the financial records of CBS Kiwanis Minor Baseball Association and is responsible for ensuring accounting practices conform to generally accepted accounting The Treasurer shall present a Statement of Financial Position at Board meetings, at the Annual General Meeting, and as otherwise directed by the Board. The Statement of Financial Position shall include a detailed report of revenues and expenses.
10. Financial Matters
10.4
- The Treasurer shall maintain accurate records of revenue and expenses, bank statements and budget forecast/expenditures and present a summary at General Meetings and the AGM for approval by the General Membership.
12. Meetings
12.1
- The Annual General Meeting shall be held in the month of November, with 30 days' notice when possible.
14. Amendments
14.1
- By-laws may be amended at any Annual General Meeting or at a special meeting of the membership called for that purpose by a majority vote. Notice to amend must be given 30 days in advance, in accordance to article 12.2.
